An offer letter confirms a candidate’s role, compensation, and joining terms before they sign an appointment letter. Build yours below — CTC breakdown, optional clauses, and a live preview, no template file to hunt for.
Build My Offer LetterAn offer letter is sent after a candidate clears interviews but before they join — it’s a formal confirmation of the role and compensation, giving them something concrete to accept or negotiate on. It’s distinct from the appointment letter, which is issued on or after the actual joining date and carries the fuller set of employment terms. Use an offer letter for a standard new hire, a promotion into a new role before confirmation, or when compensation needs to be documented ahead of a formal HR onboarding process.
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Fills: 50% Basic (Fixed) + 25% HRA (Fixed) + 15% Special (Fixed) + 10% Variable Bonus (Annual).
Check what applies — each one asks for its own details.
Dear,
| Component | Type & Frequency | % of CTC | Annual (₹) | Monthly (₹) |
|---|---|---|---|---|
| Fixed (Monthly) | 50.0% | ₹25,000 | ||
| Fixed (Monthly) | 25.0% | ₹12,500 | ||
| Fixed (Monthly) | 15.0% | ₹7,500 | ||
| Variable (Annual) | 10.0% | — | ||
| Fixed | 90.0% | ₹5,40,000 | ₹45,000 | |
| Variable | 10.0% | ₹60,000 | — | |
| Total | 100% | ₹6,00,000 | ₹50,000 |
We are excited about the possibility of you joining our team and look forward to your confirmation.
Email: hr@company.com | Phone: +91 (080) 4567-8900 | Web: www.company.com
Reference template, not legal advice.
The most common issues in offer letters: quoting only a lump-sum CTC without a component breakdown (leaves room for disputes later), a vague or missing notice period, an acceptance deadline that’s too tight to be practical, and a Basic+DA structured below 50% of total CTC — the builder above flags that last one automatically once you enter your compensation breakdown.
Building one offer letter by hand is fine. Doing it for every new hire, every month, is where it breaks down — OneBI HRMS generates offer and appointment letters directly from the employee record, with digital signature and e-delivery built in, so HR never retypes a CTC breakdown again.
Offer and appointment letters generated automatically from the employee record — no retyping CTC breakdowns by hand.
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