💰 Payroll Management Software

Payroll software for India, built for multi-branch businesses

PF, ESI, PT, LWF and TDS calculated per state. Arrears, LOP and loan EMIs flow in automatically. ₹40 per employee per month, everything included.

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Who this is built for

  • HR and finance teams managing multi-location or branch-wise payroll cycles
  • Enterprises needing built-in employee loan, salary advance, and EMI deduction tracking
  • Growing businesses requiring automated EPF, ESI, state-wise PT and LWF, and TDS compliance
  • Companies wanting automated arrear detection, LOP proration, and instant digital payslip delivery

What you get

Flexible Multi-Entity & Branch-Wise Payroll Runs

Process payroll for your entire organization or run isolated batches grouped by office branch, employee grade, or department for full regional control.

Robust Payroll Lifecycle (Preview, Lock, Revalidate & Approve)

Full control over payroll stages with instant calculation previews, automated discrepancy validation, draft locking, send-back for corrections, and final sign-off.

End-to-End Employee Loans & Advance Management

Manage company loans and salary advances with configurable eligibility criteria, multi-stage approval workflows, disbursement tracking, and automatic monthly EMI deductions.

Automated Arrear Detection & Settlement Engine

Automatically detect, simulate, and calculate retroactive arrears or recoveries arising from backdated salary increments, attendance adjustments, or late-approved leaves.

Multi-Tier Branch & State Holiday Calendars

Define national, branch-specific, and regional holiday calendars with built-in support for optional/restricted holidays and leave sandwich rule enforcement.

Automated Loss of Pay (LOP) & Proration

Accurately calculate unpaid absences, half-day deductions, mid-month joining proration, and automatic LOP reversals when backdated leaves are approved.

Built-in Statutory Compliance Engine (PF, ESI, PT, LWF, TDS)

Automated calculations for EPF, ESIC, state-wise Professional Tax slabs, Labour Welfare Fund schedules, and income tax TDS deductions.

See how statutory rules are applied on our labour law compliance page.

Automated Digital Payslip Generation & Delivery

Generate professional, itemized PDF payslips with customized organizational branding and deliver them automatically via email and employee self-service portals.

Want to see what a payslip looks like first? Try our free salary slip generator or free payslip generator.

Customizable Multi-Component Salary Structures

Build tailored CTC packages combining dynamic earnings (Basic, HRA, Special Allowances, Performance Bonuses) and flexible statutory or voluntary deductions.

How it works

1

Configure CTC structures & compliance

Set salary structures, tax regimes, loan policies, and state statutory mappings per employee or branch.

2

Preview & validate payroll run

Attendance, leaves, LOP, arrears, and loan EMIs sync into an instant preview with automated discrepancy checks.

3

Lock, approve & publish payslips

Lock payroll drafts, complete approval sign-off, disburse salaries, and release branded digital payslips automatically.

Pricing

₹40 per employee per month. Flat. All features included.

Attendance, leave, payroll and compliance are part of the same price, with no separate paid tiers.

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Frequently asked questions

Can we run payroll separately for different branches, departments, or entities?

Yes. You can process payroll for the whole organization, or run separate batches grouped by office branch, employee grade or department. This gives multi-location businesses control over regional pay cycles, so each branch or entity can be previewed, approved and paid on its own schedule.

How does the payroll approval lifecycle work?

Payroll moves through clear stages: an instant calculation preview, automated discrepancy validation, draft locking, send-back for corrections, and final sign-off before salaries are disbursed. Errors are meant to be caught in the preview and validation stages, rather than after payslips have already reached employees.

Can OneBI manage employee loans, salary advances, and monthly EMI deductions?

Yes. Company loans and salary advances can be set up with configurable eligibility criteria, multi-stage approval workflows and disbursement tracking. Once a loan is disbursed, the monthly EMI is deducted automatically during payroll execution, so HR does not need to maintain a separate spreadsheet to track repayments.

How are backdated increments and salary arrears handled?

The arrear detection engine finds retroactive differences caused by backdated salary increments, attendance adjustments or late-approved leaves. It can simulate the result first, then calculate the arrears or recoveries and settle them in the pay run, so nobody has to work out back-dated amounts by hand.

How does Loss of Pay (LOP) and proration work?

Unpaid absences, half-day deductions and mid-month joining proration are calculated from attendance and leave records. If a backdated leave or regularization is approved later, the Loss of Pay deduction is reversed automatically, so employees are not left short-paid and HR does not need manual corrections.

What statutory deductions are calculated automatically?

The payroll engine calculates Employee Provident Fund (EPF), Employee State Insurance (ESIC), state-wise Professional Tax slabs, Labour Welfare Fund schedules and income tax TDS as part of each pay run. State mappings are set per employee or branch, so the applicable rules follow each work location.

How are payslips generated and shared with employees?

Payroll produces itemized PDF payslips with your organization's branding and delivers them through email notifications and the employee self-service portal once payroll is approved and published. Employees can open their own payslips without asking HR, and each payslip lists earnings, deductions and net pay for the month.

Related solutions

Attendance Management SystemLeave Management SystemLabour Law ComplianceEmployee Management SoftwareOneBI HRMSFree HR Letter TemplatesFree Salary Slip GeneratorFree Payslip Generator
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