What a salary slip contains
A salary slip is the monthly statement that shows an employee how the month's pay was worked out. It opens with the company name, the pay month and the employee's details, then splits into two columns: what was earned and what was deducted.
Earnings usually include Basic salary, HRA (house rent allowance) and allowances such as special, conveyance and medical allowance. Deductions usually include Provident Fund (PF), ESI, Professional Tax (PT) and TDS, plus anything specific to your company, such as a loan recovery. Net pay is gross earnings minus total deductions.
Sample salary slip layout
The example data in this tool shows the layout. The earnings column lists Basic ₹40,000, HRA ₹20,000, special allowance ₹15,000, conveyance ₹1,600 and medical allowance ₹1,250, a gross of ₹77,850. The deductions column lists PF ₹1,800, PT ₹200 and TDS ₹3,500, a total of ₹5,500.
The net pay of ₹72,350 sits at the bottom, followed by the same amount written in words. Use the sample data button to see it filled in, or clear it to start from a blank slip.
How to use this salary slip generator
- Enter the company name, address, pay month and year, then the employee's name, ID, designation and bank details.
- Type in each earning and deduction amount. Add extra lines for anything not listed, and check the gross and net totals.
- Open the preview, click Print / PDF and choose Save as PDF in the print dialog to get an A4 salary slip.
Preparing a monthly payslip with paid days, LOP and bank details? Use the payslip generator.
Frequently asked questions
Is this salary slip generator free?
Yes. It is free to use and does not ask you to sign up or create an account.
Does it calculate PF, ESI, PT or TDS for me?
No. You enter the deduction amounts yourself and the tool adds them up to give total deductions and net pay. If you want these worked out automatically, that is what payroll software is for.
How do I download the salary slip as a PDF?
Use the Print / PDF button above the slip and choose Save as PDF as the printer. The slip is laid out for A4 paper.
Can I add allowances or deductions that are not listed?
Yes. You can add custom earning and deduction lines, for example a bonus or a loan recovery, and they are included in the totals.
What is net pay in words?
It is the take-home amount written out in Indian rupees at the bottom of the slip, which makes the figure harder to misread.
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