HRMS & Payroll Software. Without the enterprise complexity.
Payroll, attendance, leave, and statutory compliance connected in one intuitive HR platform. Built to scale smoothly from 20 employees to 2,000+.
OneBI HRMS is cloud HR and payroll software for Indian businesses. It runs attendance, leave and payroll in one system and calculates PF, ESI, Professional Tax and TDS automatically, at ₹40 per employee per month with every feature included.
Understand OneBI HRMS in 60 Seconds
Switch between core modules below to see how OneBI handles your daily HR workload without spreadsheet fatigue.
Run Error-Free Indian Payroll in 3 Clicks
Say goodbye to manual formula errors. OneBI automatically calculates gross salaries, loss of pay (LOP) deductions, EPF ceilings, ESIC contributions, Professional Tax, and Income Tax (TDS).
- Instant statutory ECR & Challan file generation
- Old vs. New Tax Regime automatically optimized
- Encrypted PDF payslips sent via ESS & Email
Your business grew. Your HR shouldn't get harder.
Every growth milestone introduces operational overhead. Spreadsheets lead to manual workarounds, which break down when expanding across multiple locations and shifts.
Shift Coordination
Managing rotational rosters, overlapping leave requests, and manual salary calculations.
Attendance Exceptions
Biometric discrepancies, missed punches, delayed regularization, and approval bottlenecks.
Statutory Overhead
Multi-state PT slabs, PF ceiling limits, ESIC compliance, and time-consuming pay cycles.
Enterprise Control
Granular role permissions, multi-tier workflows, audit logs, and unified operational reporting.
OneBI handles complexity behind the scenes.
A unified architecture that scales naturally with your team size and locations.
Attendance tracking tailored to your workflow
Capture punches via hardware biometrics, existing infrastructure, or mobile QR & location check-ins. All data flows automatically into OneBI HRMS.
New Biometric Devices
Obtain pre-configured biometric hardware directly from OneBI that syncs seamlessly out of the box.
Existing Biometric Systems
Keep your existing hardware (eSSL, ZKTeco, Matrix, etc.) and connect via our sync tools.
QR & Location Punch
Allow remote and field employees to clock in via mobile QR scan or GPS geofencing.
Attendance Distribution
Live snapshot across all active shifts
Attention Required
8Focus on attendance exceptions, not manual logs
OneBI automatically isolates missed punches, late arrivals, and unapproved absences into a triage queue with real-time payroll impact visibility.
| EMPLOYEE | EXCEPTION | DATE | DETAILS | PAYROLL IMPACT | STATUS | ACTION |
|---|---|---|---|---|---|---|
Amit Emp-009 | Late Arrival | 18-09-2026 | In 11:25 AM | No Impact | Open | |
Ashutosh Lath Emp-026 | Missing Check In | 18-09-2026 | No punch · No leave | Potential LOP | Open | |
Sthitiprajna Dash Emp-004 | Missing Check In | 18-09-2026 | No punch · No leave | Potential LOP | Open | |
Sunil Sarangi Emp-017 | Missing Check In | 18-09-2026 | No punch · No leave | Potential LOP | Open | |
Rohan Kanungo Emp-021 | Missing Check In | 18-09-2026 | No punch · No leave | Potential LOP | Open | |
Akash Kumar Emp-024 | Missing Check In | 18-09-2026 | No punch · No leave | Potential LOP | Open | |
Sonalika Biswal Emp-003 | Late Arrival | 18-09-2026 | In 10:32 AM | No Impact | Open | |
Deeparani Nayak Emp-020 | Late Arrival | 18-09-2026 | In 10:32 AM | No Impact | Open |
Configurable leave rules synced with payroll
Manage policies, holiday schedules, approvals, and accruals with real-time connection to daily attendance records and monthly pay calculations.
Sandwich Rule Verification
Automates weekend and holiday bridging rules according to your HR policy.
Automated LOP Deduction Sync
Approved paid leave and unpaid Loss of Pay (LOP) update salary calculations automatically.
Multi-State Holiday Calendars
Assign location-based holiday calendars tailored to individual branch offices across India.
Ananya Roy
Casual Leave • 2 Working Days (Aug 12 - Aug 13)
Attendance roster marked as "On Leave" for Aug 12-13. Payroll deduction updated automatically.
Streamlined, reliable payroll calculation
Attendance, leave, allowances, statutory deductions, and bank payouts remain in complete sync without manual spreadsheet exports.
Executive Payroll Reconciliation
Automated Indian compliance rules
Statutory formulas remain updated and integrated directly into payroll calculations to ensure clean audit reporting across all Indian states.
Provident Fund (PF)
Automatic computation based on statutory wage limits and Voluntary Provident Fund (VPF) preferences.
Employee State Ins. (ESI)
Automatic evaluation against statutory wage thresholds with accurate monthly returns output.
Professional Tax (PT)
Pre-configured state slab rules for Karnataka, Odisha, Telangana, Maharashtra, West Bengal, and more.
Income Tax (TDS)
Old vs. New tax regime comparison, investment declaration workflow, and Form 16 generation.
Designed for real Indian workplace scenarios
Built to handle multi-branch structures, shift variations, local holidays, and practical HR workflows.
Multi-Branch Management
Configure distinct branch rules, holiday schedules, and overtime policies for locations in Cuttack, Bhubaneswar, Bengaluru, or Hyderabad.
Flexible Clock-in Methods
Combine hardware biometrics, mobile GPS geofenced punch, and web check-ins under a single attendance ledger.
Salary Advances & Loans
Automate monthly EMI deductions directly through payroll runs for festival advances, medical loans, and equipment recovery.
Grace Periods & Shift Rosters
Flexible shift configurations with configurable grace minutes, night shift rules, and overnight punch handling.
Full & Final (FnF) Settlement
Gratuity calculations under the Payment of Gratuity Act, leave encashment, and asset clearances managed in one view.
Security & Data Privacy
Indian data residency compliance with SOC2 Type II and ISO 27001 standards, protected by granular role permissions.
One complete employee record from joining to exit
Eliminate scattered third-party apps. Manage the entire employee lifecycle within a single cohesive system.
CONFIRMATION & APPOINTMENT LETTER
Dear Rahul Sharma,
Following the satisfactory completion of your probationary period, we are pleased to confirm your appointment as Senior Consultant.
Automated HR letter templates
Generate formatted, standardized PDF letters triggered by organizational lifecycle events without manual typing.
Empower employees with self-service mobile access
Provide employees instant access to payslips, leave balances, and attendance regularization from their mobile device.
Role-based permission controls
Keep confidential compensation data protected while assigning operational approvals to department leads.
Super Admin / CXO
Executive AccessFull organization oversight, payroll lock/unlock controls, compliance audit logs, and branch settings.
HR Manager
Operational AccessAttendance exception triage, leave policy updates, letter generation, onboarding reviews, and FnF settlements.
Branch Lead
Roster AccessApproving team punch regularizations, managing local shift rosters, and handling direct leave requests.
Employee
Self-Service AccessClocking in/out, viewing personal payslips, checking leave balances, and submitting expense claims.
Simple, transparent pricing. Zero feature gates.
Predictable pricing designed to scale with your business without hidden costs.
GST applies as per statutory rate. No long-term lock-in contract.
Explore OneBI HRMS Modules & Free Tools
Deep-dive into dedicated HR software modules, free calculators, and instant legal document generators.
Free HR Letter Templates
Generate offer, appointment, or relieving letters in minutes. Fill in your details and download as Word or PDF.
Offer Letter
CTC breakdown, joining terms, and acceptance details tailored for Indian hiring.
Build for freeAppointment Letter
Leave, probation, notice period, and statutory clauses ready to customize.
Build for freeRelieving Letter
Last working day, full & final settlement, and asset clearance documentation.
Build for freeWhich Indian statutory deductions does OneBI HRMS automate?
OneBI HRMS automates four payroll statutory items every pay run: PF, ESI, Professional Tax and TDS on salary. Each is calculated from your salary structure and produces the file or figure needed for filing.
| Statutory item | Basis | What OneBI automates | Output |
|---|---|---|---|
| PF (EPF) | Statutory wage limits and VPF preferences | Employee and employer contributions each pay run | ECR file |
| ESI | Statutory wage thresholds | Eligibility check and contributions | Monthly return data, challan |
| Professional Tax | State slabs by employee branch | State-wise slabs and half-yearly adjustments | State PT figures |
| TDS on salary | Old or new tax regime | Regime comparison and monthly recalculation | Payslip deduction, TDS report |
Last updated: 19 September 2026. Verify current rates and thresholds with the EPFO, ESIC and Income Tax Department portals.
Frequently Asked Questions
Your business is complicated enough.
Your HR software shouldn't be.
Keep attendance, payroll, statutory compliance, and workforce operations running in total lockstep.